Part Time Office Manager Wanted

Real Estate Office Manager (Seattle)

SEATTLE REAL ESTATE BROKERAGE LOOKING FOR A PART-TIME OFFICE MANAGER TO ASSIST IN GROWTH!

Ideal candidate will be a highly-organized office administrator with an ability to implement time-saving systems, and with an interest in real estate. Must be professional, dependable, well-organized, and tidy, with a desire to grow within a real estate firm.

Core Responsibilities:

Office Tasks:

•         Run office in effective and productive manner

•         Forecast & develop any needed assistance, systems & structures for office efficiency

•         Troubleshoot technological issues (phone, printer, computer)

·         Inputting data and filing as needed

·         Answer phones, respond to calls and emails about properties as needed

•         Complete forms, addendums, checklists required, managing all files

•         Manage agent calendar, schedule and emails

Assistance with Property Management:

Property management duties as needed, including

•         handling tenant requests for repairs and coordinating with contractors;

•         handling rent funds and coordinating with bookkeeper;

•         Install and remove lockboxes on rental and for sale properties, inform broker/office of lockbox codes, and input information into computer

•         Install and remove for rent/for sale/open house signs and riders

•         Photocopy and prepare feature sheets for rentals and for sale properties; place on site as needed

•         Pick up, drop off and copy house keys

•         Photocopying, faxing, scanning, or visiting printer for needed copies

•         Taking photos and measurements of listed properties for sale or for rent

•         Hosting open houses and showings on occasional evening and weekend dates

•         Doing move-in or move-out inspections with tenants

•         Checking tenant references as needed

•         Provide, track and notate weekly phone/email updates to clients, keeping clients informed of property issues.
 

Marketing:

•         Complete daily marketing and lead generation tasks to increase business

•         Assistance with campaign mailings and updating mailing lists

Errands:

•         Check mail at post office box, buy postage as needed

•         Make deliveries as needed

Fundamental Requirements:
** Initially +/- 20 Hours per week, with option to expand as firm grows
** Must have reliable transportation w/insurance
** Real Estate office experience

**Computer savvy in Microsoft (WORD, Excel, Power Point), record keeping, financial reports

**Good verbal and written English skills

Qualities:

•         A positive attitude, dependability, reliability, trustworthy

•         Good communication and people skills

•         Able to organize work in an efficient manner with general supervision

•         Solves problems and eliminates distractions so that Broker can focus on income-activity

•         Service oriented, personable over the phone, problem solver, quick learner

You must be extremely organized and possess good computer skills, good people skills, and an interest in real estate. As the business grows, this position will also be responsible for managing other unlicensed office employees, including our part-time bookkeeper. Future growth may allow for additional hours, additional positions, or job-sharing.

Work can be performed at flexible hours, under general supervision, from broker’s home office located in the Leschi neighborhood of Seattle, with a half-hour lunch break provided by employer. Additional hours may be performed as needed outside the office.

Compensation:
$10 hourly wage + transaction bonus. Negotiable DOE
To Apply:
1. Respond with resume and the following items:
2. Provide a minimum of 3 references if not included in resume
3. Visit http://www.123test.com/disc-personality-test/ and take the assessment. Save the PDF files at the end.
4. Send Resume, Reference List and PDF files of DISC assessment results

NO LATER than 5pm, Monday, Feb. 3. Resumes will be reviewed and interviews scheduled immediately. Reply to Wendy Ceccherelli at HomeLandInvestment@gmail.com or 888-621-4999.