Thursday, January 16, 2014

Part Time Office Manager Wanted

Real Estate Office Manager (Seattle)

Ideal candidate will be a highly-organized office administrator with an ability to implement time-saving systems, and with an interest in real estate. Must be professional, dependable, well-organized, and tidy, with a desire to grow within a real estate firm.

Core Responsibilities:
Office Tasks:
         Run office in effective and productive manner
         Forecast & develop any needed assistance, systems & structures for office efficiency
         Troubleshoot technological issues (phone, printer, computer)
·         Inputting data and filing as needed
·         Answer phones, respond to calls and emails about properties as needed
         Complete forms, addendums, checklists required, managing all files
         Manage agent calendar, schedule and emails

Assistance with Property Management:
Property management duties as needed, including
         handling tenant requests for repairs and coordinating with contractors;
         handling rent funds and coordinating with bookkeeper;
         Install and remove lockboxes on rental and for sale properties, inform broker/office of lockbox codes, and input information into computer
         Install and remove for rent/for sale/open house signs and riders
         Photocopy and prepare feature sheets for rentals and for sale properties; place on site as needed
         Pick up, drop off and copy house keys
         Photocopying, faxing, scanning, or visiting printer for needed copies
         Taking photos and measurements of listed properties for sale or for rent
         Hosting open houses and showings on occasional evening and weekend dates
         Doing move-in or move-out inspections with tenants
         Checking tenant references as needed
         Provide, track and notate weekly phone/email updates to clients, keeping clients informed of property issues.

         Complete daily marketing and lead generation tasks to increase business
         Assistance with campaign mailings and updating mailing lists

         Check mail at post office box, buy postage as needed
         Make deliveries as needed
Fundamental Requirements:
** Initially +/- 20 Hours per week, with option to expand as firm grows
** Must have reliable transportation w/insurance
** Real Estate office experience
**Computer savvy in Microsoft (WORD, Excel, Power Point), record keeping, financial reports
**Good verbal and written English skills

         A positive attitude, dependability, reliability, trustworthy
         Good communication and people skills
         Able to organize work in an efficient manner with general supervision
         Solves problems and eliminates distractions so that Broker can focus on income-activity
         Service oriented, personable over the phone, problem solver, quick learner

You must be extremely organized and possess good computer skills, good people skills, and an interest in real estate. As the business grows, this position will also be responsible for managing other unlicensed office employees, including our part-time bookkeeper. Future growth may allow for additional hours, additional positions, or job-sharing.

Work can be performed at flexible hours, under general supervision, from broker’s home office located in the Leschi neighborhood of Seattle, with a half-hour lunch break provided by employer. Additional hours may be performed as needed outside the office.

$10 hourly wage + transaction bonus. Negotiable DOE
To Apply:
1. Respond with resume and the following items:
2. Provide a minimum of 3 references if not included in resume
3. Visit and take the assessment. Save the PDF files at the end.
4. Send Resume, Reference List and PDF files of DISC assessment results

NO LATER than 5pm, Monday, Feb. 3. Resumes will be reviewed and interviews scheduled immediately. Reply to Wendy Ceccherelli at or 888-621-4999.

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